About 25 million meetings take place in corporate America daily.
Everyone is extremely busy these days--and whether they are
with internal staff, clients, or prospects--we don't have
time for unproductive meetings.
Read on to discover how you can become a world class leader
of high performance meetings.
Laurie Liechty, President
Contemporary Personnel Staffing and Professionals Incorporated
P.S. Don't forget to follow us on Twitter @syracusejobs!
|brought to you by Contemporary Personnel Staffing and Professionals Incorporated
|The Challenge: ELIMINATE UNPRODUCTIVE MEETINGS
The 60 Second Solution:
Become a world-class facilitator
Want a quick escape from meeting hell? Take charge! Be a leader.
And use the following 10 ideas to become an expert meeting
facilitator. Editor's note: These 10 ideas were taken from "It's Time To Rebel Against Unproductive Meetings" by Alf Nucifora.
- Arrive and end on time. Clearly communicate the "start"
and "end" times for the meeting (and make sure the meeting
ends at or before the allocated time). Embarrass the late
arrival offenders in open court. Better still, fine them.
A dollar for every minute late to meeting irrespective of
the excuse. Repeat offenders do it because they know they
can get away with it.
- Always appoint a facilitator (on the spot, if necessary)
to control the agenda and guide the proceedings. And make sure
that the meeting always follows an agenda, preferably written
and agreed to by all parties in attendance. It's also the
facilitator's responsibility to insure that every discussion
item closes with a "next steps" directive...what's the action
item, who "owns" it and what's the due date for action/results.
- No tangents please! Stick to the topic at hand. If someone
has other matters to raise, hold them until the item under
discussion has been fully resolved.
- No gossip! Keep the discussion focused on the issues over
which the group has control. If it titillates, it's generally
- One person speaks at a time. No side conversations please.
It's thoughtless, rude and distracting to engage in parallel
conversation. Always pay attention to the person who has the
floor. Be respectful of others. Good listening is always the
hallmark of a collegial environment and a productive session.
- Speak up! Don't be a chair warmer. Everyone has the
responsibility to contribute. Don't leech off the group's
collective brain. Be frank, honest and candid where appropriate.
- No whining. Unless it's a twelve-step program meeting,
be positive in your comments. If there must be criticism,
make it constructive. Avoid value judgments and always try to
- Spare the oxygen. Don't dominate the conversation or try
to impress. Speak freely, but remember that rationing comment
can often establish expectation for what you're about to say
next. As always, quality is worth more than quantity.
- Leave united. After it's over, remember that the group
speaks with one voice. Ideas belong to the group, not the
- Time is money. As the meeting wanders into the no man's
land of idle banter and non-productive speculation, calculate
the number of wasted man hours in the room and then multiply
by direct labor cost plus overhead factor. It's scary when
you convert wasted minutes to wasted dollars.
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